Frequently Asked Questions

How can I contact you?

If you have any extra questions, you can send an email to

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Can I add an author/collaborator/team member later?

Yes, you can add a collaborator later. You can do so by email to or if you have not submitted your application for review, you can edit your application. (See question: Can I edit my application.)

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Can I edit my application?

Yes, you can edit your application. Leave the tick box under the section “Application Complete” blank until you are ready to submit your application. Only click the tick box when you are ready to submit your application for review. Until then, when you click SUBMIT your application will be saved but will not be processed – you can return and make changes.

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Can I edit my account information/my contact information?

Yes, you can do this by logging into your account via the My Account tab. Then use the “Edit Profile” link to open your profile information. Once you have changed your information, click “Update” and your changes will be saved.

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I need a quick response – how can I arrange this?

The ICSR Lab is meant for long term projects and we will respond to your application with a decision in 8 weeks, with an exception for specialized workbench access which may take a little longer. However, you can contact us at with your question.

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How much supporting documentation should I submit? How long is a typical application?

You don’t need to submit supporting documentation unless you are applying to one of the ICSR Lab specialized workbenches, in which case you need to fill out and attach the relevant Word document from the application form. If you would like to attach documents (such as charts or graphs) you can, although it is not necessary.

A typical application could look as follows:

Title: How long do students continue in their advisors’ footsteps?

Significance: This project is novel because it builds on the approaches in [paper] and can give new insights into how much students can continue to use their network after changing affiliations so they do not miss out on collaborative opportunities.

Abstract: We aim to answer the following research questions in order to better understand the student-advisor dynamic in different fields of research:
RQ1: How long do students continue to collaborate with co-authors from their initial papers in their career in different fields of science?
RQ2: How long do students continue to work on the same topics as their initial advisors after moving to a different institution?
To operationalize we will do the following:

  1. We have a small student-advisor database obtained from an online source with a CC license [names which database and license]. We intend to match this to Scopus author IDs using name matching, correcting by hand.
  2. We will also implement an algorithm to guess who is an advisor and who is a student on Scopus records from 1996-2020 and compare that with our cleaned records to tune this algorithm, following the approach from [reference]. We will focus on [country] but consider expanding to look at additional countries if relevant.
  3. For RQ1 we will prepare a dataset consisting of: for each student their papers with their first 10 papers after their first affiliation change with the following information:
    1. whether they continue to work with co-authors from their previous affiliations, or previous co-authors, or their supervisor,
    2. CiteScore of the journal, citations received in a 5-year window,
    3. ASJC code of the journal,
    4. topic of the paper.
  4. For RQ2 we will add the Scival Topics of Prominence dataset to this annotation and look at calendar years after the end of the student’s supervision. Then for each year we will look at the overlap between the student’s and advisor’s topics.
  5. We will annotate fields using an approach from [reference] and code our analysis using R on the ICSR Lab platform, and download tables with summary statistics, and statistics by field x year x country.

We plan to start this project in the month [month] and finish around [month]. We would like to submit the resulting article to journals like [name] and potentially present at conferences like [name].

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Where can I read ICSR Lab’s terms of use?

You can review the ICSR Lab’s terms and conditions here

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When will I receive feedback on my application?

The ICSR Lab review process can take up to approximately 8 weeks due to an external peer review that we conduct. However, where your methodology is well described and there are no technical questions/the requirements of the datasets are clear, we can generally answer your application much faster.

Please note that our specialized workbenches draw on peer reviews from additional external experts, who convene less regularly, and feedback on these applications may take longer than a regular ICSR Lab application. If you have a question about your application or the timeline you can email

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I am not familiar with the coding technologies in the proposal submission form. Can I still apply?

It is a strict criterion of the ICSR Lab that at least one person in the team can code. You are welcome to submit an application while you are seeking a collaborator that can code; please note this in your application. We will not be able to onboard you until you have secured this person for your research project.

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When I copy and paste abstracts into the form, some formatted text reverts to plain text. What's going on?

When copying abstracts from a word processing file or a PDF file, and pasting the text into the submission form, you are taking text from an environment that supports fonts and text style changes. Because the abstract is intended to be presented on the web, text styles must be specified using HTML codes.

If submitting an abstract in HTML format, please be sure to select the corresponding option on the submission form.

The following HTML tags are recognized by the system and may be used to format an abstract (use lowercase tags):

How to include HTML tags

HTML tags
<p> - paragraph
<p>This is the first paragraph.</p>
<p>This is the second paragraph.</p>

This is the first paragraph.

This is the second paragraph.

<br /> - line break
<p>This is a line of text with a linebreak here. <br /> This is text after</p>

This is a line of text with a linebreak here.
This is text after

<strong> - strong/bold
<strong>bold text</strong>

bold text

<em> - italics/emphasis
<em>italicized text</em>

italicized text

<sub> - subscript
Text with <sub>subscript</sub>

Text with subscript

<sup> - superscript
Text with <sup>superscript</sup>

Text with superscript

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How do I include accents and special characters in the abstracts and titles?

The repository software supports the worldwide character set (Unicode, utf-8). Accents, symbols, and other special characters may be copied and pasted into the abstract or title field from a word processing file or typed in directly. Windows users may also use the Character Map to insert these characters. Mac users may use the Character Palette (available via Edit > Special Characters in the Finder).

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How do I revise a proposal?

To revise a proposal that has been decided, contact the repository administrator with the new version.

If the proposal has been decided, you can revise it via your My Account page:

  1. Locate the article on your My Account page, and click the title.
  2. Click Revise Submission from the list of options in the left sidebar.
  3. Enter your changes in the Revise Submission form, and click Submit at the bottom of the page to submit your changes. (You only need to modify the portion of the form that corresponds to the changes you wish to make.)

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Can I include related files (images, data sets, etc.) alongside the proposal?

Yes. The submission system refers to these supplementary items as Associated Files. You will be prompted to submit Associated Files when you upload your submissions.

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